Archive | March 2016

Tips for maintaining I-9 records

  1. Establish a consistent process for execution of I-9 forms.
  2. On the first day of work, ensure that each new hire completes and signs Section 1.
  3. Review the employee’s documents and confirm that they are on the acceptable document list and look authentic (www.uscis.gov/i-9).
  4. While it is not required in all locations, making copies of all documentation provided is a good practice.
  5. Track the expiration of documents that limit the right to work and prepare a tickler system to follow up.  Also, do not keep I-9 documentation in the personnel file.
  6. Retain I-9s and any supporting documents for the later of three years after hire or one year after termination.