Tips for maintaining I-9 records

  1. Establish a consistent process for execution of I-9 forms.
  2. On the first day of work, ensure that each new hire completes and signs Section 1.
  3. Review the employee’s documents and confirm that they are on the acceptable document list and look authentic (www.uscis.gov/i-9).
  4. While it is not required in all locations, making copies of all documentation provided is a good practice.
  5. Track the expiration of documents that limit the right to work and prepare a tickler system to follow up.  Also, do not keep I-9 documentation in the personnel file.
  6. Retain I-9s and any supporting documents for the later of three years after hire or one year after termination.
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About Andrew (Andy) Wampler

For over a decade, I have provided legal services to businesses and individuals in Northeast Tennessee. I spend time litigating breaches of contract, medical malpractice, and commercial disputes and have worked on a number of transactions. I also advise businesses, working much of my time on healthcare and employment matters.

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